Overview

Lovingly Made Ingredients is looking for a Full-Time Administrative Assistant (NOC 13110)! This is a full-time, permanent position with 40 hours per week, $29.00/hour, with benefits.

We are seeking a highly organized and proactive Administrative Assistant to support our operations team. This role is ideal for someone who thrives in a fast-paced environment and enjoys wearing multiple hats. The successful candidate will play a key role in supporting our administrative team with a focus on quality control, inventory management, ingredient procurement, payroll processing, and staff scheduling.

Job Description:

·         Handle front desk reception, meeting scheduling, and courier and mail services.

·         Assist in documenting and tracking quality control procedures and results

·         Coordinate with production staff to ensure compliance with food safety standards

·         Maintain records of inspections and corrective actions

·         Compile data, statistics and other information

·         Complete and review floor inspections

·         Assist in placing and tracking orders for ingredients and packaging materials

·         Liaise with suppliers to ensure timely delivery and resolve any issues

·         Maintain accurate records of purchases and supplier communications

·         Collect and verify employee hours in the payroll system

·         Assist with payroll processing and reporting in coordination with HR or finance

·         Handle employee inquiries related to pay and benefits

·         Maintain staff schedules based on production needs

·         Coordinate shift changes and communicate updates to team members

·         Support onboarding and training schedules for new hires.

Job Requirements:

·         Minimum 1-2 years of relevant admin assistant/quality control procedures experience or related.

·         Strong organizational and multitasking skills

·         Proficiency in Microsoft Office and inventory/payroll software

·         Excellent communication and interpersonal skills

·         Experience in food manufacturing is a plus

·         Language in the workplace is English

Benefits:

·         Group benefits after 3 months of employment: life insurance, dependent life, long-term disability, dental, extended health care benefits, vision, massage therapy, physio, Employee Assistance Program

Job Location:

Lovingly Made Ingredients – #110 – 11810 Barlow Trail NE, Calgary, AB T3J 3T9

To Apply:

To those interested please email your resume to LovinglymadehireAB@gmail.com

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