Administrative Services Manager

Overview

HHL Marine Ltd is looking for a Full-Time Administrative Services Manager (NOC 10019)! This is a full-time, permanent position with 40 hours per week.

The Administrative Services Manager will manage administrative, financial, and operational functions across marine operations. The role requires independent decision-making, high-level coordination, and the ability to manage multi-jurisdictional maritime requirements, while leveraging AI tools and large language models to enhance efficiency and reporting.

Job Description:

•         Oversee, organize, and continuously improve administrative systems and operational procedures across marine operations

•         Manage financial administration, including budgeting, forecasting, expense tracking, and reconciliation aligned with operational requirements

•         Coordinate operational personnel logistics within marine environments, including international travel, visa requirements, certification tracking, and regulatory compliance

•         Administer and maintain records in accordance with maritime regulations, privacy legislation, and international compliance frameworks

•         Support multi-jurisdictional vessel operations, including documentation and regulatory coordination

•         Prepare and manage operational budgets, capital expenditures, and financial reporting

•         Liaise with contractors, legal representatives, and external maritime stakeholders to ensure seamless operations

•         Prepare operational reports, financial summaries, manuals, and correspondence

•         Support project management initiatives, including system implementation, workflow optimisation, and operational efficiencies

•         Utilise AI platforms and large language models to streamline administrative workflows, reporting, and data management

•         Coordinate and facilitate meetings, communications, and reporting for senior management and high-net-worth individuals, ensuring organisation, discretion, and effective follow-up

•         May supervise administrative support staff or contractors as required

 

Job Requirements:

·         Must have minimum 3 years of experience at a professional level in business administration, finance or administrative services

·         Must be able to perform duties related to financial management or vessel/fleet management.

·         Previous experience in marine transportation (yacht purser) is an asset.

·         Language in the workplace is English

We offer:

·         $50.13 per hour

Job Location:

HHL Marine Ltd – 541 East Keith Road, North Vancouver, BC V7L 1W3

To Apply:

To those interested please email your resume to david@hhlmarine.com. Please indicate on the email subject that you are applying for the Admin Manager position.