NOC Version: NOC 2021 Version 1.0
Position Summary for NOC 13100 – Administrative officers
NOC 13100 in Canada refers to Administrative Officers, who are responsible for overseeing and implementing administrative procedures, coordinating office activities, and ensuring efficient office operations. These professionals typically handle tasks such as record keeping, preparation of reports, coordinating administrative services, and sometimes supervising other administrative staff, requiring strong organizational and communication skills.
NOC 13100 Administrative Officers in Canada play a pivotal role in the government by managing access to information and ensuring compliance with privacy laws. These officers often engage in public searches, handling sensitive data with the utmost care to protect the public’s privacy. Their responsibilities extend to facilitating access to government records and overseeing the dissemination of information to the public. Furthermore, Administrative Officers are instrumental in guiding the secondary post and information distribution, ensuring that governmental procedures are transparent and accessible to all Canadians. Their expertise in navigating complex information systems makes them invaluable in promoting government transparency and public trust.
Job Titles Specific for NOC 13100 in Canada
- Administrative Officer
- Office Administrator
- Administrative Coordinator
- Office Manager
- Administrative Services Coordinator
- Executive Assistant
- Administrative Support Officer
- Office Services Coordinator
- Departmental Secretary
- Administrative Specialist
- Office Supervisor
- Senior Administrative Officer
- Business Administration Officer
- Administrative Services Officer
- Office Coordinator
Main Responsibilities common for NOC 13100 in Canada
- Oversee and coordinate office administrative procedures and review, evaluate, and implement new procedures.
- Establish work priorities, delegate work to office support staff, and ensure deadlines are met and procedures are followed.
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation.
- Coordinate and plan for office services, such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services.
- Conduct analyses and oversee administrative operations related to budgeting, contracting, and project planning and management processes.
- Assist in preparation of the operating budget and maintain inventory and budgetary controls.
- Assemble data and prepare periodic and special reports, manuals, and correspondence.
- Oversee and coordinate office administrative activities and operations to secure efficiency and compliance with company policies.
- Supervise administrative staff and divide responsibilities to ensure performance.
- Manage agendas, travel arrangements, appointments, etc. for upper management.
- Manage phone calls and correspondence (e-mail, letters, packages, etc.).
- Support budgeting and bookkeeping procedures.
- Create and update records and databases with personnel, financial, and other data.
- Submit timely reports and prepare presentations/proposals as assigned.
- Assist colleagues whenever necessary and maintain a pleasant working environment.
- Handle customer inquiries and complaints.
- Manage office supplies stock and place orders.
- Prepare regular reports on expenses and office budgets.
- Organize and maintain the office filing system.
- Ensure security, integrity, and confidentiality of data.
Job Requirements for NOC 13100 in Canada
- Educational Background: A diploma or degree in business or public administration, or a related field.
- Experience: Prior administrative experience, often including supervisory roles, is typically required.
- Communication Skills: Excellent verbal and written communication skills.
- Organizational Abilities: Strong organizational and planning skills.
- Computer Proficiency: Proficiency in office software, such as MS Office, and familiarity with electronic record systems.
- Problem-Solving Skills: Ability to identify and resolve administrative problems and inefficiencies.
- Attention to Detail: High level of accuracy and attention to detail in document preparation and report writing.
- Time Management: Ability to manage multiple tasks and prioritize effectively.
- Team Leadership: Experience in supervising and leading a team may be required.
- Budgeting Knowledge: Understanding of basic budgeting and financial record-keeping.
- Customer Service Skills: Ability to handle external and internal customer inquiries effectively.
- Flexibility and Adaptability: Ability to adapt to changing environments and work demands.
- Legal Working Status in Canada: Must be legally eligible to work in Canada.
Median Hourly Wages by Provinces
Canada (Overall): $27.50 CAD
Newfoundland and Labrador: $28.00 CAD
Prince Edward Island: $26.44 CAD
Nova Scotia: $25.00 CAD
New Brunswick: $24.50 CAD
Quebec: $28.00 CAD
Ontario: $27.00 CAD
Manitoba: $25.00 CAD
Saskatchewan: $27.88 CAD
Alberta: $28.00 CAD
