NOC Version: NOC 2021 Version 1.0
Position Summary for NOC 13110 - Administrative Assistants
In Canada, Administrative Assistants (NOC 13110) are key professionals within various business sectors, managing a range of administrative duties to support office operations and facilitate efficient information flow. Their role is pivotal in ensuring that legal, medical, and government offices, among other occupations, run smoothly, with job requirements often including a blend of formal education and practical experience in administrative tasks.
Job Titles Specific for NOC 13110 in Canada
- Executive Administrative Assistant
- Office Administrator
- Administrative Coordinator
- Administrative Support Officer
Main Responsibilities common for NOC 13110 in Canada
Document Management: Administrative Assistants are responsible for creating, editing, organizing, and maintaining crucial documents and records, ensuring that all information is accurate and readily accessible within the office environment.
Communication Coordination: They facilitate internal and external communication by managing emails, phone calls, and correspondence, acting as a pivotal contact point in the office to streamline operations.
Meeting and Schedule Management: They schedule and confirm appointments, organize meetings, and may be involved in preparing meeting agendas and recording minutes, ensuring efficient time management within the office.
Data Management and Reporting: Administrative Assistants handle data entry tasks, compile reports, and prepare presentations, contributing to the office’s information management system.
Office Supplies and Inventory Management: They monitor office supplies, place orders, and manage inventory to ensure that the office is well-stocked and operational resources are efficiently utilized.
Customer and Client Relations: In many settings, including legal, medical, and business offices, Administrative Assistants greet visitors, answer inquiries, and provide information, enhancing customer and client service experiences.
Support for Legal and Medical Documentation: In specialized environments like legal or medical offices, they may also be tasked with managing specific documents, such as legal briefs or medical records, adhering to the strict confidentiality and compliance requirements of these sectors.
Administrative Procedures and Policies: They assist in developing and implementing office procedures and policies, contributing to the overall efficiency and standardization of administrative practices.
Team Support and Coordination: Administrative Assistants often provide support to other staff members, coordinating administrative tasks and contributing to team collaboration and project management.
Liaison with Government and Business Contacts: They may act as a liaison between the office and external entities, including government departments or business partners, facilitating effective communication and coordination of activities.
Job Requirements for NOC 13110 in Canada
The job requirements for Administrative Assistants (NOC 13110) in Canada encompass a blend of educational credentials, skill sets, and professional experiences that ensure individuals are well-equipped to handle the diverse administrative tasks within various office environments. Here’s an elaboration based on the provided framework:
Educational Background: A secondary school diploma is typically required, with many positions demanding post-secondary education in office administration, business administration, or a related field to provide a foundational understanding of business practices and administrative procedures.
Professional Experience: Previous clerical or administrative experience is often essential, offering practical insights into office dynamics and the specific requirements of administrative roles within legal, medical, or business sectors.
Technical Proficiency: Strong skills in office software applications, including word processing, spreadsheets, and presentation software, are crucial for managing documents, data, and communication efficiently.
Communication Skills: Excellent verbal and written communication skills are imperative for drafting correspondence, managing inquiries, and facilitating effective office communication.
Organizational Capabilities: The ability to organize, prioritize, and manage multiple tasks simultaneously is key to ensuring the smooth operation of office activities and meeting various deadlines.
Attention to Detail: Precision and attention to detail are vital for preparing accurate documents, managing schedules, and maintaining records, especially in environments with legal and medical documentation.
Interpersonal Skills: Strong interpersonal skills are necessary for working collaboratively with a team, supporting other staff members, and interacting with clients and customers.
Knowledge of Office Procedures: An understanding of standard office procedures and practices, including filing systems, inventory management, and scheduling techniques, is essential for the role.
Legal and Medical Terminology: For Administrative Assistants working in specialized sectors such as legal or medical offices, knowledge of relevant terminology and compliance with privacy regulations and confidentiality requirements are crucial.
Adaptability and Problem-Solving: The ability to adapt to changing office environments and resolve administrative challenges proactively is important for maintaining office efficiency and supporting the business, legal, or medical operations.
Median Hourly Wages by Provinces
Based on the latest accessible data, here’s an approximation of median hourly wages for administrative assistants (NOC 13110) across Canadian provinces:
- Canada-wide: The median hourly wage is $24.73 CAD
- Nunavut: Median hourly wage is $30.00 CAD
- Northwest Territories: Median hourly wage is $29.00 CAD
- Yukon Territory: Median hourly wage is $30.49 CAD
- British Columbia: Median hourly wage is $25.07 CAD
- Alberta: Median hourly wage is $25.48 CAD
- Saskatchewan: Median hourly wage is $23.08 CAD
- Manitoba: Median hourly wage is $23.00 CAD
- Ontario: Median hourly wage is $25.00 CAD
- Quebec: Median hourly wage is $24.04 CAD
- New Brunswick: Median hourly wage is $23.00 CAD
- Nova Scotia: Median hourly wage is $21.98 CAD
- Prince Edward Island: Median hourly wage is $24.52 CAD
- Newfoundland and Labrador: Median hourly wage is $23.63 CAD
In Canada, the search for Administrative Assistant jobs (NOC 13110) is facilitated by a wealth of resources designed to help job seekers navigate the main aspects of the job market. These resources, accessible through various page menus on job search platforms, provide comprehensive information on job listings, contact details for potential employers, and essential privacy guidelines to ensure the confidentiality of applicants’ information.
Prospective applicants can skip through irrelevant content on each page and use search filters to narrow down their job search, focusing on the main job responsibilities and requirements that match their skills and experience. These platforms often feature a help section or menu, offering guidance on how to apply for jobs, prepare for interviews, and understand the terms of employment in Canada’s diverse job sectors.
Moreover, the contact pages on these platforms serve as a crucial resource for individuals needing assistance or looking to inquire about specific job listings. Privacy policies are prominently outlined, reassuring users about the security of their personal information during their job search.
For those looking to work in administrative roles, understanding these resources and utilizing the search functions effectively can significantly streamline the job search process, making it easier to find suitable positions that match their qualifications and career goals. These platforms not only help job seekers to find jobs in Canada but also provide valuable resources and support throughout the job search journey.